The handover of a society from a builder to its members is a significant milestone. This transition marks the beginning of self-governance, but it also requires meticulous attention to ensure the builder has fulfilled all obligations. Members of the society must work together to safeguard their rights and secure the society’s long-term interests. This guide outlines the key things society members should focus on during the handover process.
1. Verify Legal Documents and Approvals
The first step in the handover process is to ensure all legal documents are in place. Members must check if the builder has obtained necessary approvals, such as the occupancy certificate (OC), building completion certificate (BCC), and sanctioned building plans. These documents are crucial for the society’s legal standing and ensure that the construction complies with regulatory norms. Failure to obtain these approvals can lead to future legal and financial complications
2. Conduct a Structural Audit
A detailed structural audit is essential to identify any defects or construction issues in the building. Members should appoint a certified structural engineer to inspect the property and provide a comprehensive report. This audit will highlight defects, such as cracks, leaks, or poor-quality materials, that the builder must address before the handover. Addressing these issues early can save the society significant expenses in the future.
3. Audit Financial and Maintenance Records
Members must review all financial records, including maintenance charges collected by the builder and how they were utilized. This audit should also include the builder’s accounts related to the development of the society’s common areas, amenities, and facilities. Additionally, ensure the builder transfers any remaining funds in the society’s maintenance account to the newly formed managing committee.
4. Ensure Completion of Common Amenities
The builder is obligated to provide amenities promised at the time of purchase, such as elevators, parking, gardens, clubhouses, or swimming pools. Members should inspect these facilities thoroughly and ensure they are fully functional before accepting the handover. If any promised amenities are incomplete or non-functional, document these issues and request the builder to address them.
5. Form a Provisional Managing Committee
To facilitate the handover, society members should form a provisional managing committee. This committee will act as a representative body for all members, interacting with the builder and ensuring a smooth transition. They should work closely with legal and financial consultants to address all technicalities during the process. A well-organized managing committee is key to managing the society effectively post-handover.
6. Secure Ownership of Land and Titles
Ensure the builder transfers the ownership of the land and titles to the society. This process, known as land conveyance, is critical for the society to have legal rights over the property. Without this, the society may face hurdles in future redevelopment or expansion projects. Members must follow up with the builder to complete the conveyance deed and register it with the relevant authorities.
Conclusion
The society handover process requires active participation and vigilance from all members. By verifying legal documents, auditing finances, and ensuring the completion of promised amenities, members can safeguard their society’s future. A well-managed handover lays the foundation for a self-reliant and thriving housing society.
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